01 Oct Office Administrator
Company:
EasyGo stands as a prominent e-Mobility services provider (EMSP) and Charge Point Operator (CPO), boasting the largest EV charging network throughout Ireland. Presently, we cater to over 77,000 drivers, facilitating access to over 4,500 charging points across both Ireland and Northern Ireland. With a monthly addition of 2,000 new users, our network continues to expand. Our versatile EV charging solutions cater to diverse environments, including Destination, Fleet, Forecourt, Hospitality, Public Sector, Retail, Shared Living, and Workplace settings.
A recent announcement unveiled a substantial €30 million investment from Aviva Investors, the global asset management arm of Aviva plc. This injection of funds is set to directly pave the way for the creation of up to 60 job opportunities spanning operations, customer support, and sales.
As a result of this, we are seeking an Office Administrator.
Job Overview:
EasyGo are seeking a highly organised and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will manage general office duties while supporting multiple departments, including HR, Finance, and Asset Management. This role requires a positive can do attitude, confidentiality when handling sensitive information, proficiency with numbers, and a proactive approach to administrative tasks across the organisation.
Key Responsibilities:
- Administrative Support:
- Provide general administrative support to all departments (HR, Finance, Operations & Sales, etc.).
- Answer and direct phone calls, manage correspondence, and coordinate meetings and appointments.
- Maintain office supplies inventory and place orders as needed.
- Handle incoming and outgoing mail and deliveries.
- HR Support:
- Assist HR with confidential employee records, contracts, and onboarding documentation on our HR system, HR Duo.
- Schedule interviews, manage recruitment calendars, and assist with new employee orientation.
- Assist the HR Manager in relation to data support, training & development and other ad hoc HR Projects as required.
- Finance Department Support:
- Assist with credit control activities, including contacting customers for payment
- Assist with processing invoices, expense reports, and filing as required.
- Track and report expenses, ensuring proper documentation is submitted.
- Assist with Reconciling bank statements and assist with financial data entry.
- Asset Management:
- Maintain records of company assets, including company mobile phones, laptops and vehicles.
- Track asset acquisitions, and disposals in collaboration with the finance department.
- Coordinate with vendors for maintenance and repairs of office equipment.
- General Office Duties:
- Assist in the planning and execution of company events, meetings, and employee engagement activities.
- Ensure the office environment is well-organised, clean, and efficient.
- Handle ad hoc projects and other duties as assigned by department heads.
Key Skills & Qualifications:
- Proven Experience: Minimum of 2-3 years of experience in office administration, preferably with exposure to HR and finance functions.
- Confidentiality: Ability to handle sensitive information discreetly and maintain confidentiality at all times.
- Numerical Proficiency: Strong aptitude for numbers, with experience in handling financial data and reports.
- Communication: Excellent verbal and written English communication skills with the ability to interact professionally with all levels of staff and external contacts.
- Organisational Skills: Strong multitasking, time management, and problem-solving abilities, with a keen eye for detail.
- Technical Proficiency: Competency with MS Office Suite (Word, Excel, PowerPoint), email management systems, and office equipment.
- Team Player: Ability to work collaboratively with cross-functional teams while also working independently.
Benefits:
- Bike to work scheme
- Company events
- Company pension
- Employee assistance program
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Please submit your application and cover letter by e-mailing : Careers@easygo.ie